The current one is less than great and barely usable. Do we even need an email address for every board member or can we trim it back to a single board@ email address that captures all mail sent through it and sends to people on a configurable list.
We should be able to move all the mail from the prior gmail addresses to this new one as well.
Current Email Accounts:
- board@hartsfieldvillage3.org
- MemberAtLarge@hartsfieldvillage3.org
- president@hartsfieldvillage3.org
- secretary@hartsfieldvillage3.org
- treasurer@hartsfieldvillage3.org
- vicepresident@hartsfieldvillage3.org
- webadministrator@hartsfieldvillage3.org
Gmail accounts:
- webcommunicationshv3@gmail.com
- Board.Hartsfieldvillage@gmail.com
- boardhv3@gmail.com
- webcommunicationshv3@gmail.com
- presidenthv3@gmail.com
- vicepresidenthv3@gmail.com
- secretaryhv3@gmail.com
- vpresident.hartsfieldvillage@gmail.com
Checklist:
- merge all directories into the “board” email account
- merge all “sent” directories
- check for weirdness.
- merge content from the gmail account
remove board addresses from the “board@hartsfieldvillage.org” account forwarding and add the personal emails for the people that are on the board.- Make website post announcing the change.
During the last meeting with the board we decided that having a single email makes more sense for the size of our operation. I’ve begun the process of migrating all email from the other accounts to the board@hartsfieldvillage.org account. Once the migration is done, I’ll add the appropriate emails to board@hartsfieldvillage.org mailing list and deactivate the individual accounts that have little to no use.
The instructions that our current provider were incorrect for IMAP, I reached out to them last week and they got back to me today with the correct method of connecting via IMAP. I’m currently transferring all the emails from the @hartsfieldvillage3.org addresses into the board@hartsfieldvillage3.org account.
This is going to take several days of effort, there are thousands of messages to back up.
migration of the president@hartsfieldvillage3.org account has been completed, beginning to migrate the VP address.