Board Members

President – Peggy Rigsby

  1. Presides over all board, membership, and special meetings.
  2. Executes contracts, orders and other documents in the name of the association as its agent.
    1. When signing documents, the president will indicate the capacity in which he or she is signing in order to avoid any personal liability, as the president’s signature, under most circumstances, will bind the association under a doctrine of inherent powers.
  3. Assumes general charge of the day-to-day administration of the association and has the authority to order specific actions in furtherance of the board’s policies.
  4. Serves as spokesman for the board of directors in most matters relating to general association business.
  5. Unless otherwise specified in governing documents, the president serves at the will of the board of directors and can be removed with or without cause at any time by a majority vote.
  6. Check the HOA Post Office Box weekly.
  7. Prepare first draft of Newsletter and collect articles for editor.

Vice President – Sarah Carraway

  1. Participates as a member of the Board of Directors attending monthly Board meetings and special meetings as scheduled.
  2. The vice-president is vested with all the powers which are required to perform the duties of the association President in their absence.
  3. Places the monthly and annual meeting signs 5 days before the date of the meeting.

Secretary – Shar Gray

  1. Participates as a member of the Board of Directors attending monthly Board meetings and special meetings as scheduled.
  2. Creates agenda for upcoming meeting, following the below schedule:
  3. Provides a draft to the Board seven (7) days prior to the upcoming meeting.
  4. Edits from other Board members must be provided to the Secretary within the next two (2) days.
  5. Completes any changes and sends completed agenda to Board four (4) days prior to meeting.
  6. Provides request to Web Administrator to upload completed agenda to the Website four (4) days prior to meeting.
  7. All agenda items from prior meeting that were not addressed are included in “unfinished business”.
  8. Compiles minutes of meetings and follows the schedule set forth below for updating and getting approval from the Board:
  9. Provide a first draft of the minutes within seven (7) days of meeting.
  10. Board members are asked to respond with changes within two (2) days.
  11. Secretary updates as needed and sends final draft to Board fourteen (14) days prior to the next meeting for review and final approval.
  12. Any last-minute changes need to be submitted to the Secretary seven (7) days prior to the upcoming meeting where these minutes will be presented for approval.
  13. After minutes are approved, Secretary is responsible for sending their finalized draft to the Web Administrator to upload onto the HOA website.

Treasurer – Joan Avery-Sutton

  1. Recording Collection of Revenue Paid to HOA through Bank and current management company.
  2. Monitor emails for receipts of revenue, bills to be paid, bank statements, or any other general correspondence.
  3. All incoming receipts of revenue, bills, and bank statements must be immediately provided to the current management company for processing.
  4. Forward Estoppel requests to current management company.
  5. Receive and review monthly financial reports from the management company prior to Board meetings and works with Website/Communications Administrator to have financials placed on web site.

Website Administrator – Brandon Wright

  1. Maintain information provided on the official community website, including but not limited to:
    1. Uploading financial reports, meeting agendas, meeting minutes, violation notices, dues notices, and HOA governing documents.
  2. Maintain social media accounts.
  3. Maintain email accounts for each board member.
  4. Checks all links on the website on a monthly basis. Adds new links as appropriate any time they are identified.

Community Inspector – Vacant

  1. Participates as a non-voting member of the Board of Directors attending monthly Board meetings and special meetings as scheduled.
  2. Performs routine assessments of the community and reports those assessments to the Board.
  3. Meets with contractors to get bids for HOA projects and presents findings to the Board.
  4. Manages projects for the HOA, including, but not limited to: getting quotes for community improvement or issues, presenting information to the Board, overseeing contractor’s work and resolving maintenance issues.
  5. Along with the President, stays abreast of updates or changes to City of Tallahassee municipal codes and Florida statues that affect our community.
  6. Responsible for communicating to the Board on all violations as set forth in the HOA governing documents. (Bylaws, Covenants, and Rules and Regulations).
  7. Notifies the assigned HOA towing company of any Parking violations
  8. Assists the Board in improving the value of the community.

All Board Positions:

  1. Each position is given a position-specific email address that the member is responsible for maintaining.
  2. Emails from the community must be responded to within 48 hours.
  3. All voicemails from the community are to be responded to within 48 hours by the appropriate Board member. If it is not clear who is responsible, the President will return the call. A missed call with no voicemail will be considered spam.
  4. Submit items for discussion at the next meeting to the Secretary fourteen (14) days prior to the meeting date.
  5. Promote and foster a spirit of community.
  6. Promote safety within our community.
  7. Maintain fiscal responsibility.